Business Meeting Etiquette

Hi business professionals! You are at the right place to get the knowledge on Business meeting etiquette. We've done an intense research on this topic to find the key elements that one must follow in a business meeting to achieve higher success in the meeting. Business meeting etiquette means the code of behavior one must follow in a business meeting. The objective of this article is to help our readers to understand some essential elements in a  business meeting. In other words, we can call it rules and tips for the business meeting.

• Know the Agenda and Prepare Accordingly

First, understand the agenda for the meeting. If you are clear with the agenda prepare the documents, files, presentations, and other meeting requirements accordingly. Most importantly feed your mind with all the required knowledge on the agenda. It will help you to handle any kind of situation at the meeting. Preparation will keep you in a safe and comfort zone when attendees ask some questions. In one word your presentation should be done according to the Agenda.

Let us say if the meeting is just a first level discussion on your offerings then you should talk more about your company and your product/services not the technicalities or functionalities of them. You can do that in the subsequent meetings.

Dress code for a Business meeting

You're dressing style determines you're behavior. Most preferable dress for a business meeting is a business suit with tie, matching trouser. Make sure you wear the same color belt and shoe. Most importantly wear the ironed dress and polished shoe.

• Time Sense for a business meeting

You have to understand that meeting is all about you spending your time at their place. When you're spending your most valuable time make sure you're spending it effectively. Never reach their place too early or late. Reaching early will make them feel that you're eager for this deal. Reaching late will make them feel like you're not interested in the deal. So, always reach their place only on time.

You must find the right time to start the conversation. You must understand what time is the best to start the discussion and when should you stop. If you don't follow time in your speech it'll make them feel bored and eventually, they'll lose interest. Time plays a crucial role in a business meeting.

• Avoid Silence

Silence in the business meeting is a sin which might cost you to lose the deal. Be proactive and initiate the discussion. Engage them with questions, thoughts, and answers. Being silence will eventually lead to the nervousness which will be a judging factor for them about your company.

• Avoid using your mobile in Business Meeting

Imagine you're playing your favourite PUBG game. Some body's attacking you from a hidden place you're searching for him to kill him and save your life. You found the enemy on the top of a building in front of you. You aimed his head to kill him and by the time you fire your gun you got a call and got killed by him. This is what happens when your mobile suddenly rings in the meeting. When you're talking about your mobile shouldn't. When you're working your mobile shouldn't.

• Carry your cards

Never forgot to carry the sufficient number of cards. This is meant to establish a connection with them. Your card acts as a sign of your company’s brand. Make sure it’s designed well. Your card should be designed with colours and logo of your company. Always stand when you're taking the card of others. When giving your card to others hold with the both hands

• Things to carry

A notepad with a pen to note important points in the meeting
Laptop with the presentation. Make sure you carry your laptop
Necessary documents and files for the meeting
Most importantly carry your smile, Confidence, and attitude

• Talk according to the listeners

Never talk technical details to the finance person and financial stuff to the technical person. One will lose their interest when talking something out of their subject and knowledge. It doesn't make sense for them and for the meeting as well. You must understand who are your listeners and talk their language to bring value out the meeting.

• Deliver the value

In any business meeting, the objective is to communicate the value of your company, product, and services. It is very important to understand which elements of your business will suit their need and emphasise on such points. Talk more about the benefits they are getting out of your service or product. Understand their need and make them understand how you can serve their need. Rather than emphasising more about your company talk about how you've solved similar cases for other companies in the same industry. End of the day you must make sure that how you're company can help them with your service.

• Best way to close

In the end, you must ask questions which are relevant to the discussion and ask for next steps to take this project further. Ask them if they have any questions regarding your services model or product. If you don't know the answer for any of the questions then humbly accept and inform them that you're not the right person for this and you'll come back after discussing with him

• One last tip

Connect with the participants on LinkedIn which will help you to keep them posting about your business updates. It'll also help you to understand what's happening in their company from his posts.


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